Project Proposal for Radiotherapy Machine Acquirement

BUS3750016VA016-1158-001 Project Management Professor: October 21, 2015 Project Proposal for Radiotherapy Machine Acquirement Summary The local community hospital uses the chemotherapy cancer machine to treat patients that undergo chemotherapy. Also, hundreds of patients go through radiotherapy daily; this exceeds the minimum number. Subsequently, the radiotherapy machine is on the verge of breaking down. This project seeks to acquire two hi-tech radiotherapy machines for the local community hospital. They will present scores of opportunities for patients to receive treatment. What is more, the combination of these two devices will give the community hospital extensive capability to treat patients, who have limited options at the hospital. The hi-tech machines include the TomoTherapy Elekta Synergy device, which will be of added importance as it is a solution to the challenges linked to precision in radiation. Patients treated at the community hospital will indicate improved results since the machine helps mitigate margins and increase doses. The project targets various stakeholders that will assist in the acquisition of these tools because they are extremely costly. Project Goals Goal 1 • To complete the project on time. This solution will involve managing the scope of the project on time and implementing a change process of control Goal 2 • To meet the requirements of the project by making sure that the project has detailed adequate requirement sets Goal 3 • To finish the project under the set budget • Project Objectives • To provide radiotherapy machines that will offer the best chance for patients in the local community fight cancer. • Acquire radiotherapy machines for the local community hospital. • To lessen the number of patients who use a single radiotherapy machine daily Identify the Key Customer The principal customer is the UC Davis Comprehensive Cancer Center. The Center prides itself on offering state-of-the-art treatment machines. Two Stakeholders for the Project The cancer patients that are to benefit from the enhanced treatment The local community hospital that is going to take advantage from the acquisition of the hi-tech machines Three (3) Key Milestones and Deliverables for Your Project At the end of the project, the community hospital to run on the TomoTherapy and Elekta Synergy machines. Highly experienced medical professionals will control and use the devices. However, they will first go through extensive training before handling them. • Medical professions in charge of the cancer machines will benefit from increased reliability and speed of the machines. The Center will spend less of their time tending to one cancer patient than they did before. The patients will benefit from improved results since the machines help reduce margins. It will also save them time and money to travel to various institutions in search for these state of the art tools. • Patients treated at the community hospital will indicate improved results since the device helps mitigate margins and increase doses. Describe a High-Level Timeline That Includes Key Tasks and Deadlines The timeline is 30th December 2015, and the primary task is to ensure that the physicians at the community hospital go through extensive training. The principal objective of this training is to ensure that the physicians are highly skilled in handling the high-tech radiotherapy machines. The project manager will utilize enrollment records, project and grade reports to determine the level to which this objective is met by 30th December 2015. Estimate the Project’s Overall Cost and Any Key Staffing and Non-Staffing Resources Needed In terms of implementation expenses, we have obtained a quote of $100, 000 for the machines. The funds have been approved, and they are accessible from the Health Department current financial year budget of the local county government. In terms of post-implementation expenses, the vendor included one maintenance year and support in the price of purchase. From the onset of the second year, maintenance and support are accessible from the supplier at a cost of $ 30,000 annually. The department of health in the county district will finance any ongoing maintenance and licensing expenses. Examine Your Project’s Greatest Challenge and Provide a Recommendation for Addressing the Challenge In Question There is a potential risk of the current cancer machine in the community hospital may stop functioning before the installation of the other two. If the current device fails, it affects the treatment regimen of the patients and result in adverse cancer effects. Our desire is to replace the old machine as quick as possible since the current machine is becoming more and more unstable. As a matter of fact, it has stalled a couple of times and prompted the physician in charge to shut it down and restart it again. The replacement cost for this machine is in this year's financial budget. Strategic Context Since the machine supports the process of treatment and recovery of patients in the hospital, the project is in direct support of the hospital's initiative to integrate the use of enhanced technology in the treatment of patients. Project Outcome The local community hospital obtained the radiotherapy machines in January 2015. They replaced the older one as it was on the verge of a breakdown. The hospital physicians had received training how to use the hi-tech machines. They have presented more opportunities for cancer patients from the local community, who had limited or no access to treatment at the hospital owing to their high numbers.